Hotel And Accommodation Tips For Trade Show Exhibitors

Exhibiting at a trade show is a complicated business, and there are tons of things to take care of. Some are more important than others, like registering, designing the display and ordering new banners for your booth. One important element to consider is the accommodation if the trade show is far away and you’ll need to travel.

hotel entrance

Before you take your staff and head out of town, take these following tips under advisement to minimize any problems and ensure your next show will be a success.

  • Make reservations as soon as possible. Do not wait for the last minute to book rooms, you might end up getting crappy rooms or that the only hotel available is very far from the show venue. Right after you register for the trade show, start checking the hotels in the area and reserve a few rooms for you and your staff. Also, confirm your reservation to make sure it’s in fact all right.
  • Whomever made the reservations should attend the trade show. It might not sound important, but if you were not in charge of the reservations yourself, you need to make sure that the person who’s in charge of booking is actually coming to the event. It can save you a lot of confusion when checking in, especially if that person gave his\her own personal credit card or details when made the reservation.
  • This is not the time for over-spending. When traveling for a few nights, assign your staff members’ rooms to two persons in each room. They can of course choose their roommates, but make sure they understand they will share a room. This will save you a lot of money that you can spend on your display.
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